You’ve decided to work with CapyFast, a factoring service, to maintain a steady cash flow. But you might be wondering how to meet all the accounting requirements expected by authorities.
Please note that we are not tax or financial advisors. To ensure full compliance with regulations, consult your accountant or local tax office.
Here’s how invoicing works within the factoring process and the steps you need to follow to ensure everything is handled correctly.
Key parties in factoring
- You: The business providing the service and issuing the initial invoice.
- Advertiser: The company that requested your services and will receive and pay the invoice.
- Factoring service provider (CapyFast): The company that covers the debt and transfers the invoice amount before its due date.
How the process works: Step-by-step guide
1. Action is performed
You’ve successfully launched your program, and the advertiser confirmed the target actions. Your Admitad account balance is positive, and your funds are now in the "Awaiting advertiser payment" status.
2. Issuing the invoice
You are now responsible for issuing the invoice. However, we understand that invoicing can be a burden, especially if you’re managing multiple programs. To simplify this, invoicing happens automatically once the payment is processed in your Admitad Wallet. Just ensure your company information in the account settings is always up-to-date.
3. The problem occurs: Advertiser payment is delayed, but you need money now
If the advertiser won’t pay for the confirmed actions for several months, but you need funds sooner, you can reach out to CapyFast.
4. Registering with CapyFast
After registering with CapyFast and requesting a payout, you transfer your right to receive money for the approved but unpaid actions to CapyFast.
5. You receive the payout
Based on the contract (you can read the terms in the CapyFast application), you’ll receive the payout amount, minus a fee for processing the transfer.
6. You receive an invoice from CapyFast
CapyFast will issue you an invoice for the fee charged for the early payout. This fee covers the cost of CapyFast’s services, so the invoice will only reflect this amount.
7. CapyFast collects the initial unpaid amounts
Once the advertiser pays for the confirmed actions, CapyFast collects the full amount from Admitad. This means you won’t receive this amount again, as you’ve already been paid the original amount of the rewards for confirmed actions, minus the fee paid to CapyFast for its service.
8. Finishing the paperwork
You’ll receive an invoice from Admitad Wallet for the full amount of the withdrawn funds, as you normally would.
Provide your accountant with both invoices (from CapyFast and Admitad), the CapyFast contract, and the Admitad Terms and Conditions. Your accountant will use these documents to prepare your financial statements and balance sheet.
Why does the invoice from Admitad show a higher amount than the one from CapyFast?
You need to invoice Admitad for the full amount of services performed, so the invoice amount from Admitad will be higher than the amount you receive from CapyFast. If you choose to work with CapyFast, you pay a small fee for its services, deducted from the original amount of rewards for confirmed actions. This is also why CapyFast issues you a separate invoice for the fee amount.
Still have questions?
Contact our support team at support@capyfast.com.
